Assessment Deferral Procedure & Extenuating Circumstances
CHE recognises that students may encounter exceptional circumstances beyond their control that prevent them from submitting work or sitting assessments as scheduled. This policy aims to ensure a fair balance between supporting individual student needs and maintaining academic integrity across the wider student body.
This policy is read in conjunction with the Attendance Policy and the Student Agreement.
Circumstances accepted as grounds for deferral include genuine, unforeseen personal difficulties supported by acceptable evidence, such as:
Circumstances that will not ordinarily be accepted include:
Requests must be made in writing using the Deferral Form, available from the Programme Administrator. Requests should be submitted no less than 24 hours before the assessment wherever possible, and no later than two weeks after the assessment submission date as published in the Assessment Calendar.
Requests received after this deadline will not normally be granted unless exceptional circumstances prevented earlier application and this can be demonstrated to CHE’s satisfaction.
Any missed assessment not granted ‘deferred’ status will be subject to the following:
Where a deferral is granted but the rescheduled assessment is subsequently missed, the deferral agreement is void and the above penalties apply, plus a further financial penalty of £75 and grade capped at a pass.
The student completes the Deferral Form and submits it to the Programme Administrator with supporting evidence.
The Administrator will respond in writing within 7 days. If the deferral is granted, the Administration will arrange an alternative assessment date.
Where a meeting is required, the student presents their case and supporting evidence to the Administrator and Module Leader. The student may be asked questions about their academic performance and attendance to date.
CHE will communicate its decision in writing within 5 days of the meeting, including information about the right to appeal and the applicable deadlines and grounds.
Appeals are only considered on the following grounds:
Appeals must be submitted in writing to the Head of Academic Operations, stating how the appeal meets these grounds. The Head of Academic Operations will respond in writing within 7 days. Their decision is final.
Where a deferral is granted, the rescheduled assessment must be taken or submitted by the date communicated by the Administrator. If the student misses the rescheduled assessment or does not respond to reasonable attempts by CHE to arrange an alternative date, the deferral agreement is void and the penalties in Section 1.4 apply.
To request a Deferral Form or for queries about this policy:
Email: [email protected]
Tel: 020 3405 4580
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